Linn County Clerk Records Split
The primary court-record clerk is the Clerk of the District Court. The Kansas Judicial Branch Linn County courthouse listing identifies Gina Witherspoon as Clerk of the District Court at the District Court Justice Center. That office maintains district court case files for civil, criminal, domestic, probate, small claims, limited actions, and other trial-court matters. It is the office to contact for a certified divorce decree, probate order, public case document not online, older court file, or certified district court copy.
The Linn County Clerk is a separate county administrative official. The County Clerk is Chasity Ware, located at the county administrative courthouse. That office serves the Board of County Commissioners, keeps commission minutes, posts agendas, compiles budgets, prepares tax levies, handles election duties, maintains the voter database, accepts public-office filings, handles county payroll and accounts payable functions, serves as Freedom of Information Officer and Public Information Officer, and manages several county administrative tasks. The County Clerk is the KORA path for county-government records, not the district court case-file clerk.
| Record need | Use this office | Why |
|---|---|---|
| District Court case file, decree, probate order, docket document | Clerk of the District Court | Maintains judicial case records |
| County commission minutes, agendas, county contracts, county administrative records | Linn County Clerk | Serves county government and Board of County Commissioners |
| Sheriff or county department records not found online | County KORA process | KORA form is the county public-records request route |
| Federal court file | Federal clerk or PACER | Federal records are outside Linn County offices |
Linn County Clerk Contact Cards
The two Main Street addresses are close together but not interchangeable. The District Court Justice Center address is the court case-record location. The county courthouse address is the county administrative and KORA location. Calling the wrong office can delay a certified copy or public-record response.
Clerk of the District Court
Clerk: Gina Witherspoon
308 Main Street, Suite 105
Mound City, KS 66056
913-795-2660
Hours listed by Kansas courts: 8 a.m. to 4 p.m.
Linn County Clerk
County Clerk: Chasity Ware
315 Main St., Box 350
Mound City, KS 66056
913-795-2668
Fax: 913-795-2419
Hours: Monday-Friday 8 a.m. to 4:30 p.m.
The Linn County Clerk page is the official county source for County Clerk duties, KORA request access, address, phone, fax, and hours.
That county page is useful for administrative records, while court case-file needs remain with the Clerk of the District Court.
Request Linn County Certified Copies
Certified district court copies are often needed for legal use, such as a divorce decree, probate order, judgment, or other court document. The research did not locate a Linn County district court copy request form or a local court-copy fee table. For court files, start with Kansas CaseSearch when public online access is enough, then contact the Clerk of the District Court when the document is not online, an older file must be retrieved, or certification is required.
- Identify the case by case number if known, or by party name, case type, and approximate filing date.
- Confirm whether the record appears in Kansas CaseSearch or must be retrieved by the clerk.
- Tell the Clerk of the District Court which document is needed, such as decree, journal entry, probate order, judgment, or docket sheet.
- State whether a plain copy or certified copy is needed, and ask for the current copy, certification, mailing, and payment rules.
- Use the courthouse terminal or in-person clerk channel when online access does not show a public file that should exist.
County KORA certified copy pricing does not automatically control court case-file certification. The County Clerk KORA fee schedule is included below because it is the researched county public-records fee schedule, but district court certified-copy costs should be confirmed with the Clerk of the District Court.
Linn County KORA Form Fields
The Linn County KORA Request Form is titled for the Kansas Open Records Act, K.S.A. 45-215 et seq. It is the county-government records form. It should not be treated as the normal request form for district court case records. Use it for county commission records, county administrative records, sheriff records that are public and not online, and other county records held by Linn County departments.
| Form area | Fields or choices | Purpose |
|---|---|---|
| Requester information | Name, organization if applicable, mailing address, phone number, email address | Identifies the person requesting county records |
| Request details | Date of request and description of records requested | Tells Linn County what record to search for |
| Preferred format | Electronic email, electronic USB or download link, paper copies, inspection only | Sets the format if the record can be provided that way |
| Delivery method | Email, U.S. Mail, or in-person pickup | Sets how the county should deliver the record |
| Fee acknowledgment | Actual-cost fee notice and possible prepayment | Confirms the requester knows fees may apply |
| Signature | Requester signature and date | Completes the request form |
The manifest image below points to the Kansas Open Records Act title section used by Linn County KORA materials.
KORA is the county public-records law path, while Kansas court rules govern electronic access to judicial case files.
Linn County Clerk Fee Schedule
The researched fee schedule comes from the Linn County KORA Request Form and Resolution No. 2025-31. It applies to county-government records handled through the county KORA process. If a request is for a court case document, ask the Clerk of the District Court for the current court-copy charge and certification cost.
| County KORA item | Fee or rule | Notes |
|---|---|---|
| Black-and-white copies, letter or legal | $0.25 per page | 8.5 by 11 or 8.5 by 14 |
| Color copies | $0.50 per page | County KORA copies |
| Oversized documents | Actual cost | Based on production cost |
| Certified county copies | $1.00 per document | County records, not automatically court case records |
| Email delivery | No charge | When email delivery is available |
| USB, CD, or DVD | Actual media cost | Media cost may be charged |
| Search, review, redaction, or compilation | $30.00 per hour, prorated to nearest 15 minutes | Staff-time rate |
| In-person inspection | No charge unless supervised staff time is needed | Supervised inspection can trigger staff-time charge |
The Kansas Open Records Act article includes the statutory framework for public records, inspection, and fees.
Use this fee table for county KORA requests and verify court-copy charges before ordering certified district court records.
Linn County Clerk Access Channels
For county administrative records, the request channels are in person at 315 Main St., Box 350, Mound City; mail to the same address; the official PDF KORA form; and phone or fax contact with the County Clerk’s Office. The researched county page did not publish an email address for the Clerk’s Office in the lines inspected. The KORA form states that fee estimates can be provided, prepayment may be required, and checks should be made payable to the Linn County Clerk.
For district court records, the access channels are Kansas CaseSearch, the courthouse public terminal, and the Clerk of the District Court. Public records not available through the online portal may still be available at the courthouse if the record is otherwise public. Sealed cases and sealed records are not available through CaseSearch or courthouse terminals. Federal court records use PACER or federal clerk channels, not the Linn County Clerk or the Clerk of the District Court.
Note: The County Clerk is the county Freedom of Information Officer, but the Clerk of the District Court is the court case-file clerk.